Christchurch Coca‑Cola Christmas in the Park

Food Concession Agreement

North Hagley Park

Saturday 28 November 2026

Applications close on Tuesday 16 June at 5pm

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Company

Contact Person

Postal Address

Phone

Food License Number

Specs of truck / caravan - length and width (including towbar). Temporary structures eg. Marquees, trestle tables etc. are not permitted.

Insert a link to an image of your truck/caravan (e.g. Google Drive, Dropbox)

Site fee:

A site fee of $520+GST (hot foods) and $325+GST (ice cream/coffee/donuts) per vendor will be required to secure your space, there is an additional fee for power if required. If you’re selected On returning this agreement you will be sent an invoice which will have 7 day payment terms.

Yes, I agree to the site fee

Beverage sales:

Coca‑Cola Europacific Partners NZ hold the exclusive beverage rights for Coca‑Cola Christmas in the Park 2026. You must purchase all of your non-alcoholic beverage requirements directly from Coca‑Cola Europacific Partners NZ. You may only stock and sell CCEP (PET – Plastic and Cans) products purchased directly from CCEP. No Competitor packs or any glass packs are permitted to be sold.

Invoices will be checked this year as you enter the event to ensure compliance.

To receive a current product portfolio for the event and arrange supply of your non-alcoholic beverage requirements from Coca‑Cola Europacific Partners NZ, please contact:

Timothy Morgan

timothy.morgan@ccep.com

*Please note there will be free samples of Coke Zero Sugar available within the area, however you are welcome to sell any other Coca‑Cola product.

Yes, I agree to only sell Coca-Cola beverages

Postponement:

In the unlikely event Coca‑Cola Christmas in the Park and Coca‑Cola Foodfest is cancelled, there will be no rain date.

Permits / Licences:

It is the responsibility of the food stall operator to ensure that all required permits and licences are gained prior to the event.

Please note your licence number here:

If your operation involves the use of any dangerous goods (i.e. gas) you are obliged to inform the Dangerous Goods Inspector for Christchurch City Council where and what you are using.

For our records what type of dangerous goods will you have on the park and in what quantities?

There will be a City Council Inspection and packaging audit between 2.00pm - 4.00pm on the event day. Please make sure all certificates and compliance are in order.

The cost of supplying power to each food vendor will be a set fee of:

Single Phase Supply: $80 + GST per connection

3 Phase Supply: $120 + GST per connection

*Please note personal generators are not permitted onsite.

Power Supply Requirements:

Please complete the following:

Number of power connections required

Specify your required plug type(s) (e.g. 10amp, 16amp 3pin):

Water:

We do not supply any access to water, if you require water then it is the vendors responsibility to provide.

Set Up:

With the location and layout, we need to allocate each vendor with a set timeslot to load in their trailer.

Everyone must load in and be in position by Friday 27th November 1pm, no exceptions. Please indicate below if you are interested in trading on Friday night as well as Saturday.

*Please note that only a select few vendors will be chosen to open on Friday night due to reduced crowd numbers. All other vendors will be closed.

We will provide an info pack closer to the time that includes your access timeslot on Friday 27th November. Please book out this morning in your calendar to load in your trailer.

If you miss your allocated timeslot, we will refuse entry after this time as it affects the layout and conflicts with crowd safety.

Vehicle Access:

Vehicles required on site on the day must have "Vehicle Access Passes" that are supplied by event management. Tow vehicles will not be able to be positioned directly with your caravan/trailer, we will arrange parking close by but this will be limited (1 or 2 per vendor).

Number of Vehicle Access Passes Required:

Waste - Sustainability:

The Christchurch City Council have generated the Composting Food Packaging at Events (CFPE) initiative. This event is excited to participate in this initiative with the CCC. Participating in the CFPE initiative means that we will be able to divert the majority of our event waste from landfill, to recycling and compost instead. It does however mean that all food vendors will need to use approved supplier packaging that has been tested and approved for composting here in Christchurch.

As part of this project, single-use plastics are banned which includes lollies, chewing gum, glad wrapped products, etc.

If you haven’t already had CFPE training or have not yet signed the T’s and C’s from other events that have participated, then you will be required to attend a 15min training to go over what products you currently use and to ensure everything is approved for the event. Please note this training will be compulsory for those vendors who have not yet been trained.

Recycling – Waste Management:

Please take ALL rubbish home with you.

Do not under any circumstances pour oil down the drains/into rubbish bins or on to the grass. Do not leave any rubbish on site.

Following the event food vendor sites must be left completely clear – no rubbish, no oil, fat or food waste. In the event of damage or failure to comply with event procedures food vendors may be excluded from attending future Council events.

The event management reserves the right to decline any food vendors using non-approved packaging, and event management reserves the right to shut down trading immediately before and during the event if these regulations are not being adhered to.

Yes, I agree to follow waste management rules

Occupational Health and Safety:

As "principal" we have a commitment to the health and safety of all employees working on this event. To this end we insist that you:

i) Submit to us a copy of your health and safety plan and hazard identification sheet.

ii) Carry out a safety briefing with all your staff prior to beginning work on this site.

iii) That you report any accident or injury to our on-site Safety Officer as soon as possible after the incident.

Yes, I agree to follow H&S requirements

Payment

If your application is successful, an invoice for the site fee will be issued with a 7-day payment term.

Any queries relating to payment, onsite logistics and operations are to be directed to vendors@spur.co.nz

By submitting this form you agree and accept the terms of payment and the conditions outlined above, please note this does not confirm your spot at Coca Cola Christmas in the Park. All interest will be reviewed and you will be contacted to advise if you have been successful or not.

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All interest will be reviewed and you will be contacted to advise if you have been successful or not within 2 weeks.

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